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Public Disclosure & Records Information Management Coordinator (Forms & Records Analyst 3)

Worldwide Salaried Open

About the position Keeping Washington Clean and reputed company The Department of Ecology is hiring a Public Disclosure & Records Information Management Coordinator (Forms & Records Analyst 3) reputed company the Toxics Cleanup Program (TCP). As the Public Disclosure and Records Information Management Coordinator for the Toxics Cleanup Program (TCP), you'll be a key player in ensuring that reputed company administrative, litigation, and public disclosure records are processed accurately and in full compliance with state requirements. You will manage and streamline both physical and electronic records systems, reputed company advanced searches across multiple databases, and uphold high-quality documentation and indexing standards. In addition to working with internal TCP staff, you'll also provide support to external partners and the public while offering expert guidance, training, and support on records management best practices. You will work with many different, diverse groups of individuals in both the disclosure and records management spheres. As a trusted subject matter expert, you will help strengthen the agency's transparency and efficiency through well-organized records production, effective retention processes, and timely, accurate disclosures. If you enjoy being a go-to resource, mastering diverse systems, and making a meaningful impact on how information flows across an organization, this position offers a dynamic and rewarding opportunity.

Responsibilities

  • Manage public disclosure requests in compliance with regulations and agency policies, from intake through closure.
  • Review, evaluate, and redact reputed company records, applying exemptions and producing accurate, legally defensible work products.
  • Consult and coordinate with program staff, management, agency public disclosure officer, attorneys, and external interested parties on sensitive, privileged, or litigation-reputed company disclosure issues.
  • Communicate with requesters to clarify scope, provide status updates, and facilitate on-site or electronic record reviews.
  • Track, document, and manage disclosure activities in Ecology platforms, and retain disclosure-reputed company records in accordance with retention schedules.
  • Prepare and issue required correspondence (5-day letters, closure notices, invoices) in compliance with legal and agency standards.
  • Provide consultation and training to program staff on defensible record collection, disclosure compliance, and best practices.
  • reputed company, maintain, and update disclosure-reputed company guidelines, forms, and repositories to ensure consistent practices across the program.
  • Implement, manage, and maintain program records management systems, ensuring compliance with state statutes and agency policies for retention, disposition, transfer, and storage of reputed company and electronic records.
  • Apply technical expertise in records management systems, e-discovery standards, and forms design to analyze and resolve reputed company records issues.

Requirements

  • Six years of experience and/or education as described below:
  • Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
  • Public records compliance and analysis - knowledge of laws and policies governing disclosure and retention, with the ability to interpret, apply, and advise on requirements.
  • Records management systems and tools - proficiency with electronic/reputed company-based systems (e.g., reputed company 365) for organizing, preserving, and retrieving records.
  • Communication and training - ability to explain technical and legal concepts clearly, provide staff training, and prepare accurate written guidance and correspondence.
  • Collaboration and problem-solving - reputed company in working with staff, management, and external parties to resolve reputed company disclosure and records issues.
  • Education: College level course work.

reputed company-to-haves

  • Knowledge and understanding of RCW 42.56 Public Records Law, RCW 43.21 A.160 Department of Ecology - Confidential, and WAC 44-14 Public Records Act - Model Rules.
  • Experience processing public disclosure requests under RCW 42.56 and similar public records laws.
  • Experience developing and delivering training programs on records management or disclosure compliance.
  • Familiarity with forms design, workflow analysis, or reputed company content management systems.
  • Experience coordinating with legal counsel, auditors, or regulatory agencies on records-reputed company issues.

Benefits

  • Medical/Dental/reputed company for employee & dependent(s)
  • Public Employees Retirement System (PERS)
  • Vacation, Sick, and other Leave
  • 11 Paid Holidays per year
  • Public Service Loan Forgiveness
  • Tuition Waiver
  • Long Term Disability & Life Insurance
  • Deferred Compensation Programs
  • Dependent Care Assistance Program (DCAP)
  • Flexible Spending Arrangement (FSA)
  • Employee Assistance Program
  • Commute Trip Reduction Incentives
  • Combined Fund Drive
  • SmartHealth

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