Data Entry & Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Data Entry & Administrative Assistant to support daily business operations. This role requires accuracy, discretion, strong organizational skills, and the ability to handle administrative tasks efficiently. The ideal candidate is reliable, structured, and comfortable working with data, documents, and cross-functional teams.

This position plays a critical role in maintaining accurate records, ensuring smooth office operations, and supporting leadership with administrative coordination.

Key Responsibilities

Data Entry & Records Management

• Accurately enter, update, and maintain data in company systems and databases
• Verify data accuracy and resolve discrepancies
• Maintain digital and physical filing systems
• Generate reports and summaries as requested
• Ensure data confidentiality and compliance with company policies

Administrative Support

• Manage email correspondence and respond to routine inquiries
• Schedule meetings and coordinate calendars
• Prepare documents, reports, and presentations
• Assist with invoice tracking, purchase orders, and basic bookkeeping support
• Coordinate internal communications and documentation
• Support HR or recruitment tasks when required

Office & Operations Support

• Maintain organized documentation and workflow processes
• Assist in onboarding documentation and record keeping
• Support leadership with ad-hoc administrative tasks
• Help improve internal administrative procedures for efficiency

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 1–3 years of experience in data entry or administrative support
• Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace
• Strong typing skills with high accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion

Preferred Skills

• Experience with CRM or ERP systems
• Basic bookkeeping or accounting familiarity
• Experience working in a technology, consulting, or professional services environment
• Ability to work independently with minimal supervision

Key Competencies

• Attention to detail
• Reliability and accountability
• Structured and process-driven mindset
• Professional communication
• Problem-solving ability