Event Project Manager, Life Sciences

Worldwide Salaried Open

Job Description:

Lead and execute end-to-end congress and life sciences event projects both onsite and remote
Independently build, configure and launch web and mobile event apps using Backstage (Life Science and Congress events)
Professionally manage customers and senior stakeholders across the project lifecycle
Coordinate closely with congress organisers, vendors, internal departments and customers for seamless event execution
Perform onsite responsibilities: iPad sign-in, lead scanning, appointments module setup/management, and training staff
Ensure speakers are briefed and prepared for webinars, virtual sessions, or onsite presentations
Oversee all event operations to ensure flawless delivery for virtual and face-to-face projects
Deliver post-event communications, analyze event data, and provide reports, dashboards and recommendations to customers
Work closely with Congress Lead; report to VP Professional Services and contribute to product and service development

Requirements:

2+ years prior experience in congress engagement and life sciences event planning and execution
Experience with KOLs mapping, engagement and appointment management
Thorough understanding of event approval workflows (Commercial, Medical, Legal Review) and regulatory requirements
Experience in onsite business suite management and ancillary meetings planning in life sciences
Ability to independently build, configure and launch web and mobile native event apps using Backstage
Experience professionally managing customers and senior stakeholders with clear, timely communications
Experience coordinating with congress organisers, vendors, internal departments, and customers
Onsite operational skills: iPad sign-in, lead scanning, setup and management of appointments module
Experience training field sales teams, booth staff, agencies and customers on onsite modules
Experience ensuring speakers are briefed and managing event operations for virtual and face-to-face projects
Post-event: handle communications, analyze event data, and deliver reports, dashboards and recommendations
Technical proficiency with Excel, Veeva CRM, Veeva Link, Cvent, and SpotMe/Onomi
Ability to escalate appropriately and navigate pharma decision-making and compliance vs. business needs
Willingness to travel ~40%, out-of-hours availability and weekend work

Benefits:

SpotMe Academy training and certification for Backstage
Professional development and product training
Frequent travel opportunities (approx. 40% travel for onsite events)
Opportunity to influence product development and service offerings
Cross-functional collaboration with services, implementation, product and sales teams

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