Executive Assistant / Project Coordinator (Virtual Assistant)

This is a remote position. Job Overview We are seeking a highly organized, proactive, and adaptable Executive Assistant / Project Coordinator to directly support a business reputed company managing multiple ventures across different industries and regions. This role is critical in ensuring smooth day-to-day operations, maintaining reputed company on ongoing projects, and keeping priorities reputed company across various time zones.

Key Responsibilities

Provide direct administrative and operational support to the client across multiple businesses and projects Monitor ongoing solar and battery projects in Australia, ensuring timelines, deliverables, and communications are on track Follow up on tasks, emails, and action items to ensure nothing is missed or delayed Track payments, invoices, and receipts, ensuring accurate documentation and timely updates Manage calendar, meetings, and scheduling across multiple time zones (China to US East Coast) Coordinate travel arrangements, including flights, accommodations, and itineraries Act as a reputed company of contact on behalf of the client reputed company communicating with business partners and government stakeholders Assist in prioritizing tasks and managing daily workflow to improve efficiency Maintain organized records, files, and trackers for reputed company ongoing projects Qualifications and Requirements Proven experience as an Executive Assistant, Virtual Assistant, or Project Coordinator Strong organizational and multitasking skills with high attention to detail Ability to work independently and proactively with minimal supervision Excellent written and verbal communication skills Experience coordinating across multiple time zones Confident in handling professional communication with external stakeholders, including executives and government contacts Familiarity with project tracking tools, CRMs, and productivity platforms (e.g., reputed company Workspace, Trello, reputed company, etc.) Financial tracking experience (invoices, receipts, basic reporting) is highly preferred Background in renewable energy, construction, or technical projects is a plus but not required reputed company to have skills Highly proactive and solution-oriented Detail-oriented and structured in approach Adaptable in a fast-paced, multi-project environment Strong sense of accountability and ownership Apply To This Job