EXECUTIVE ASSISTANT - REMOTE - DALLAS, TEXAS
About the position The Executive Assistant position provides essential administrative and functional support to the Executive Suite, acting as a liaison between executive leaders and other departments. This role requires excellent communication, interpersonal, and organizational skills, as well as the ability to handle confidential information effectively.
Responsibilities
- Serve as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors.
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- Perform office functions that organize and direct the daily departmental flow of correspondence and information, including handling telephone requests and messages, incoming/outgoing mail, correspondence, copying, scanning, and faxing as needed.
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- Maintain executive calendars, resolve scheduling conflicts, coordinate with other executive assistants, schedule and plan meetings, and prepare related materials.
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- Coordinate with the Corporate Travel office for travel arrangements and accommodations.
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- Manage expense reports and processing for executive leaders.
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- Provide word processing and transcription support, including preparing, drafting, writing, and editing letters, memos, and other correspondence.
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- Coordinate on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs.
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- Complete various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicate information requests and project status to management.
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- Perform office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment.
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- Participate as a professional, responsible, cooperative administrative team member.
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- Act with extreme discretion and maintain confidentiality of office activities.
Requirements
- Associate's degree or two years of college education with emphasis in administrative, business, or related work experience.
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- Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity.
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- Excellent interpersonal skills; professional demeanor with ability to interact with executive management.
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- Excellent communication skills (verbal and written, with emphasis on grammatical skills).
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- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), email, and internet research.
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- Ability to handle multiple tasks and deadlines.
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- Ability to handle confidential information.
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- Ability to adapt to change.
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- Good problem-solving/decision-making skills.
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- Excellent organizational and time management skills.
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- Ability to support multiple persons with minimal direction/supervision.
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- Ability to work in a team-oriented environment.
Nice-to-haves
Benefits
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