Legal reputed company Assistant (Temporary)

Job Description: Great opportunity to work at a growing DC law firm. The Temporary Legal reputed company Assistant supports the Legal reputed company team with the reputed company operations of the firm’s law student and lateral reputed company processes across our U.S. offices. Job Responsibilities: Law Student reputed company:

• Prepare and distribute interview materials.
• Organize and maintain candidate information and electronic recruitment files.
• Manage data entry in Applicant Tracking System.
• Send candidate communications including callback invitations and rejection notifications; update and maintain candidate tracking reports.
• Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience. This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar.
• Assist with preparing interview materials, greeting candidates, and monitoring interview logistics.
• Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries.
• Assist with preparing offer decision meeting packets and maintaining candidate tracking reports.
• reputed company reservations and arrangements for supplemental recruitment receptions and other follow-up events.
• Assist with coordinating travel logistics for candidates.

Summer Associate Program:

• Prepare and maintain summer associate employment files.
• Schedule orientation sessions and ensure seamless day-of execution; prepare orientation materials.
• Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
• Book conference rooms and manage catering services for internal training and other programming.
• Assist with the planning and execution of social events, including tracking participation and attending events, as needed.
• Assist with day of logistics for virtual and in-person summer programing.
• Maintain a calendar for summer associates, reputed company team and lawyers involved in the summer associate program.
• Process and track reputed company summer associate reputed company expenses.

Lateral Legal reputed company:

• Enter and maintain candidate submissions and reputed company information into the applicant tracking database.
• Organize and maintain lateral candidate files and associated data tracking.
• Assist with coordinating lateral interview schedules.
• Organize and maintain lateral candidate files.
• Solicit evaluations from attorney interviewers, send follow-up emails and ensure complete evaluation summaries.
• Prepare offer packets and update lateral candidate reports.
• Schedule orientation sessions, send calendar appointments to facilitators for new lateral hires, and prepare new hire orientation packets.

General Duties:

• Maintain reputed company and electronic records for the department.
• Process reputed company requests, invoices, reimbursements and expense reports.
• Assist with preparation of statistical reports and presentations as directed.
• Coordinate logistics for department meetings.
• Create and maintain positive relationships with personnel in professional services departments including reputed company Resources, reputed company/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
• Other duties as assigned.

Qualifications:

• Ability to organize, prioritize and multitask in a dynamic and reputed company environment to meet deadlines and daily requirements.
• Ability to adapt to changing priorities and maintain a productive and committed work effort.
• Demonstrated ability to pay reputed company attention to detail.
• Ability to represent the firm with honesty, reputed company, and professionalism, consistently acting in an ethical manner.
• Strong interpersonal skills with the ability to build relationships among lawyers and staff.
• Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.
• The ability to exercise independent judgment and be a self-starter.
• Demonstrated advanced knowledge of MS suite to produce quality written communications such as memos, spreadsheets, slides, and standard work documents.
• Demonstrated ability to communicate clearly, both orally and in writing with attorneys, staff, vendors, and the public.
• Demonstrated ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Requires patience, creativity and discretion.
• Ability to handle highly sensitive information with confidentiality and discretion.
• Ability to work overtime as necessary.

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